Integrate Invoicing & Accounting Software

Integrate your invoicing and accounting systems digitally with IMPARGO to automate your entire invoice creation process. This integration facilitates seamless, efficient management of financial tasks, and includes:

• Automatic invoice generation
• Synchronization of customer and address data
• Transfer of detailed order specifics (prices, load specifics, stops)
• Proof-of-delivery transfers
• Options for single or bulk invoice creation for multiple orders
• Multi-currency support: invoices in the order's price currency (see how multi-currency support works)

Key Benefits:

• Reduced Manual Entry: Streamline your invoicing processes by minimizing manual data entry.
• Efficient Invoice Creation: Accelerate your billing cycle with automated invoice generation.
• Accurate and Flexible: Achieve precise and adaptable invoicing tailored to your business needs.

Enhanced Operational Efficiency:

• Error Reduction: Prevents data duplication and enhances billing accuracy.
• Customer Management: Easily manage customer profiles and updates, fostering business growth.
• Efficient Synchronization: Syncs customer details directly with billing systems to enhance efficiency and reduce errors.
• Reliable Billing: Ensures timely and accurate billing, improving client relationships.
• Scalability: Manages increasing customer volumes effortlessly.

Invoice Types:

• Single Invoices: Suitable for businesses handling distinct shipments, each warranting separate billing and detailed tracking.
• Collective/Bulk Invoices: Optimized for regular, smaller orders, allowing consolidation into fewer invoices to streamline payments and reduce administrative costs. All orders in a bulk invoice must use the same price currency.

Multi-Currency Compatibility:

• SevDesk: supports invoices in foreign currencies — the order's price and currency are transferred to the invoice.
• Lexware Office (formerly lexoffice): currently supports euro invoices only.
• SmartBill (Romania): supports invoices in foreign currencies — the order's price and currency are transferred to the invoice.

Access and Pricing:

• Required: IMPARGO business plan and a subscription to the billing software.
• Note: Standard integrations like SevDesk, Lexware Office, and SmartBill include no additional charges. Custom integrations may incur setup fees.
• More information on pricing and plans is available on the IMPARGO pricing page.

For further details on billing integrations, refer to the documentation about creating invoices and the IMPARGO customer service team for assistance with other billing and accounting software options.

The setup process depends on your chosen billing software. Here's how to integrate with Lexware Office, SevDesk, and SmartBill:

Setting up Lexware Office integration

Lexware Office (formerly lexoffice) is a German accounting and invoicing tool. Invoices created through this integration are issued in euros only.

Step 1: Open the Lexware Office public API. 
Log in to your Lexware Office account and open the Lexware Office API add-on.

Step 2: Create an API key. 
Generate a new key for the IMPARGO integration.

Step 3: Share the key with IMPARGO. 
Send the key to the IMPARGO customer service team, who complete the connection on your account.

Setting up SevDesk integration

SevDesk is a German accounting and invoicing tool. It supports invoices in foreign currencies, so the order's price currency is carried over to the invoice.

Step 1: Open the SevDesk API settings. 
Log in to SevDesk and open the SevDesk API page.

Step 2: Create an API token. 
Generate a new API token for the IMPARGO integration.

Step 3: Send the token to IMPARGO. 
Share the token with the IMPARGO customer service team, who complete the connection.

Setting up SmartBill integration

SmartBill is a Romanian invoicing platform. Open the SmartBill integrations page, go to the API section, and copy the following values, then share them with the IMPARGO customer service team:

• Email
• Token
• CIF

Important differences with the SmartBill integration:

• Multi-currency: supported. Invoices are created in the order's price currency.
• Invoice series: SmartBill can hold several invoice series. You choose which series to use when you create the invoice in IMPARGO (see screenshot below).
• No separate customer management: there is no customer linking. You manage all customer data — name, address and VAT-ID — on the CargoApps customer, and IMPARGO sends the full customer data to SmartBill every time an invoice is created. See how customer data is handled when creating an invoice.
• Complete data required: an invoice can only be created in SmartBill when all required data is available.

Customization is available in two primary forms:

• System Integration: Connect your existing systems that are not yet integrated. Ask us and we will provide you an offer to integrate your current systems.
• Invoice Customization: Modify the elements of an invoice. This includes the addition or removal of data. For instance, you may add custom fields to invoice positions, such as an "Invoice Note," or define specific "unit names" used for invoicing (the default unit is "1 x Transportation").

For assistance with other billing and accounting software, please contact the IMPARGO customer service team.