Manage Trucks, Trailers and Drivers

To edit or add a company-owned vehicle follow these steps:

Step 1: Access vehicle profiles.
In the sidebar to the left, click on the truck icon (tooltip: “Vehicles & Drivers”) to display a table of all vehicles.

Step 2: Add a vehicle.
Click “Add vehicle” to create a new vehicle profile. A dialog box will appear, allowing you to input all relevant profile settings. 

Step 3: Set up the vehicle profile.

1. Enter the description and license plate number.
2. Choose a trailer to permanently connect the vehicle to a trailer. The trailer then will be automatically selected, if you select the vehicle in the Planner or the Order Modules. Select “None” if you want to choose the trailer independently from the vehicle in the Planner and in Orders Module.
3. Choose between simple and advanced cost profiles. With simple cost profiles manually add €/km rate and €/h rate. With the advanced cost profiles provide detailed vehicle costs for automated calculation of rates per km and per hour, based on a German standard for vehicle cost calculation.
4. Update routing, emission, and toll parameters, including axle count, gross vehicle weight, and EURO and CO2 emission classes.

Note: 

• Blue icons marked with an "i" are informational tooltips that explain functionalities or fields when hovered over.
• In vehicle profiles, only include the vehicle's axle count; in trailer profiles, only the trailer's axle count. These counts are essential for accurate truck routing and toll calculation when both vehicle and trailer are selected.
• The IMPARGO vehicle cost calculation standard comprehensively accounts for both financial and operational cost factors to ensure a thorough assessment of vehicle expenses. Key components of this standard include:

Finance-related Information:

• Finance Type: Differentiates between purchase and lease options.
• Vehicle Purchase Price: Purchase price (without VAT) at which the vehicle was actually procured (new or used vehicles).
• Lifetime: EPeriod in which the equipment is expected to be used (i.a. 3-6 years).
• Mileage: Anticipated total mileage over the vehicle's lifetime.
• Residual Value: Estimate of the resale value after expiration of the service life. For a service life of 3 years, the real residual value is assumed to be between 25-45%.
• Working Days: Number of operational days per year.
• Working Hours: Number of operational hours per day.

Operational Costs:

• Usage Type: Short-haul or long haul.
• Fuel Consumption: Average fuel consumption per 100 km across all application areas and routes.
• Lubricants: Percentage of lubricant costs (oil and others) in relation to fuel costs.
• Tire Costs: Total cost of tires per year (rule of thumb: 1 set of tires per year). If necessary, costs for tire break-downs are included here.
• Tax Costs: Vehicle-related taxes.
• Insurance Costs: All insurance premiums incl. liability insurance, comprehensive insurance, transport insurance or cargo damage insurance.
• Vehicle Service Costs: Additional costs for internal and external repairs are only to be stated if you do not have a maintenance or full service leasing contract or if the costs are in addition to the monthly costs of a maintenance or full service leasing contract.  Cost of care (rule of thumb: for care you estimate about € 0.05 per kilometer driven).

Step 4: Edit, duplicate or delete vehicles.
Options to edit, duplicate, or delete profiles are available on the table’s right side within the “Actions” section.

To edit or add a company-owned trailer, follow these steps:

Step 1: Access trailer profiles.
In the sidebar to the left, click on the truck icon (tooltip: “Vehicles & Drivers”) to display a table of all vehicles. For trailers, select the “Trailers” tab at the table's top.

Step 2: Add a trailer.
Click “Add trailer” to create a new trailer profile. A dialog box will appear, allowing you to input all relevant profile settings. 

Step 3: Set up the trailer profile.

1. Enter the trailer's description and license plate number.
2. Choose a simple or an advanced cost profile, as for vehicles: with a simple profile, enter the trailer's €/km and €/h rates yourself; with an advanced profile, enter the trailer costs and the rates per km and per hour are calculated for you.
3. Update trailer axle count.

Note:

• Hover over the blue "i" icons in the trailer dialog to see what a field means.
• Enter only the trailer's own axles here, not those of the vehicle. Both counts are needed for accurate truck routing and toll calculation when vehicle and trailer are selected together.
• For an advanced trailer cost profile, the same cost standard as for vehicles applies, with these fields:

Finance-related Information for Trailers:

• Finance Type: Whether the trailer is purchased or leased.
• Vehicle Purchase Price: The net price (without VAT) you actually paid for the new or used trailer.
• Lifetime: Period in which the equipment is expected to be used (i.a. 3-6 years).
• Mileage: The total distance you expect the trailer to run over its lifetime.
• Working Days: Days per year on which the trailer is in use.
• Working Hours: Number of operational hours per day.

Operational Costs for Trailers:

• Usage Type: Whether the trailer is used for short-haul or long-haul transports.
• Tire Costs: The yearly cost of the trailer's tires, including tire breakdowns if needed (same rule of thumb as for vehicles: one set per year).
• Tax Costs: Taxes paid for the trailer.
• Insurance Costs: All insurance premiums for the trailer, with the same insurance types as listed for vehicles.
• Vehicle Service Costs: Repair and care costs for the trailer. As for vehicles, enter them only if a maintenance or full service leasing contract does not cover them, or if they come on top of that contract.

Step 4: Edit, duplicate or delete trailers.
Use the “Actions” section on the right side of the Trailers table, in the same way as for vehicles.

To edit, delete or add a driver profile follow these steps:

Step 1: Access driver settings.
In the sidebar to the left, click on the truck icon (tooltip: “Vehicles & Drivers”) to display a table of all vehicle profiles. For drivers, select the “Drivers” tab at the table's top.

Step 2: Add a profile.
Select “Add driver” to create a new profile. A dialog box will appear, allowing you to input all relevant profile settings. Options to edit, duplicate, or delete profiles are available on the table’s right side.

Step 3: Set up the driver profile.

1. Enter the driver name.
2. Choose between simple and advanced cost profiles. With simple cost profiles manually add €/h rate. With the advanced cost profiles provide detailed driver costs for automated calculation of rates per hour.

Driver related costs are:

• Wage: Average annual gross salary (possibly including 13th monthly salary) of the truck driver used on the vehicle.
• Social charges: Social security rate and contributions to the employers' liability insurance associations. As an example, the rate is approximately 26% in Germany and 2,5% for Romania. Please check the rate of your country.
• Additional costs: Includes holiday pay, Christmas bonus, bonus and expenses. Expenses are in Germany for tours greater than 8 hours 12 €, greater than 24 hours 24 € and for a overnight stay 20 €. Consider for multi-day tours in average between 16-20 € per day.
• Working days per year: Real working days of the driver (without holidays or sick days).
• Working hours per day: Working hours per day according to employment contract (generally 8 hours).